Rainbow Community School Auditorium Rental Information

Did you know that you can rent the auditorium? There are several things you should know and consider before deciding to rent this space. For questions and other inquiries, please call the school at 828-258-9264 or email our office manager. Here’s what you need to know:

AUTHORIZED USE OF SCHOOL BUILDING AND GROUNDS – “F-6”

The school may be used by non-profit or private groups, at the discretion of the Executive Director and Facilities Manager, for a reasonable charge when:

  1. The group has a representative in charge of the property use and responsible for following this policy. A Rainbow host must be present on school grounds during the event.
  2. The group’s representative has submitted an application for use and a deposit.
  3. The group (through its representative) agrees to accept responsibility for repairing or replacing anything damaged or lost during its use, or any expenses incurred.
  4. The use of the facility will not interfere with school use.
  5. The representative reads and makes sure the group follows all safety guidelines for building use, including locking and securing the building.
  6. The group is not allowed into classrooms or office rooms without the permission of the person in charge of that room.
  7. The group does not use any school materials or equipment, including sound equipment, without the specified permission for those items.
  8. The group leaves the facility cleaner than before they used it, or pay the school custodian for cleaning after the event.
  9. The group, in addition to rental fees for the facility, pays for a host at the rate of $25/hour to be on site during their event, from beginning to end. This will only be waived for groups who have used the facility before for a similar event with success/respect.  (The host can run the sound equipment.)

An official of the organization (or individual) must sign a release preventing litigation against the Rainbow Community School for any accidents, injury or property loss resulting from the use of school property or equipment. ALL requests for facility use must be approved by the Administration. Filling out an application does not guarantee you have reserved the auditorium. Please wait for confirmation from our office manager. If you would like to reserve a rental space, please fill out the form at the bottom of this page. This form will alert our Office Manager and our Technical Staff so that we may plan appropriately for your event.

 

Rainbow Community School Rental Rates – Auditorium

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Rainbow Community School Rental Rates – Classrooms

Organization Type Security Deposit Cost of first two hours Cost of each additional hour: Host fee per hour: Additional information:
Nonprofit Organization $150 (refundable) $150 $50 $25 *Additional cleaning fees may apply *Saturday full day rate available
For-profit Organization $150 (refundable) $300 $50 $25 *Additional cleaning fees may apply *$500 Saturday full day rate
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Organization Type Security Deposit Cost of first two hours Cost of each additional hour: Additional information:
Nonprofit Organization $100 (refundable) $40 $15 *Host and additional cleaning fees may apply
For-profit Organization $100 (refundable) $50 $15 *Host and additional cleaning fees may apply

Auditorium - Application and Release Form

Information regarding auditorium / classroom rental.
  • Please indicate if you would like access to the auditorium, Omega classrooms, or other areas.
  • Please indicate what activity you will be conducting.
  • :
  • Please enter a value between 0 and 300.
  • Please indicate all numbers people who will be present, including performers and organizers
    Please enter a value between 0 and 300.
  • Please indicate if you will need anything like microphones, music, access to a computer to show a slideshow or movie, a DVD player, etc. If you DO need technical items, please fill out the tech needs form below AT LEAST SEVEN BUSINESS DAYS prior to your event.
  • If you have over 200 people coming to your event, you may need help with parking attendants, security needs, and chair set-up - just let us know. If you feel you need help with these items and you have less than 200 people coming to your event, you can still indicate that you'd like help with these items. If you do not need help with these things, please type "N/A."
  • I have read Rainbow Community School policy "F-6," "Authorized Use of School Building and Grounds." As a representative for myself or my organization, I am responsible for making sure the policy is adhered to. No action will be taken against Rainbow Community School for any accidents, injury or property loss resulting from the use of school property or equipment. I understand that the Office Manager for Rainbow Community School will provide me with further guidelines for building entry, emergency contacts, directions during use, no food/drink in the auditorium, closing and securing the building(s), and access to keys.

Technical Needs

Please fill out the form below for your technical needs at least SEVEN BUSINESS DAYS prior to your event. This form is submitted to different staff than the auditorium rental form (the reason some fields are duplicated from the initial registration form). For clarification on technical questions, please email Cynthia.

 

Auditorium Technical Needs Checklist

This form will indicate the technical needs for your event.
  • Please indicate the date(s) and time of your event to allow our staff to plan appropriately.
  • Please check all that apply
  • If you clicked the box for "other" above, or have other needs/questions, please let us know.
  • I understand that if I use any equipment that I've checked above means that I am responsible for these items. I will ensure all these items are returned and in working condition. I will also ensure that the thermostat and the building is secured upon conclusion of my event. I also understand I will need to return keys to the Rainbow Community School Main Office after the event.